During the research project, you need to consider storing and backing up your data. Opening, publishing, and preserving data after your research project is described in the next section Data sharing and preservation.
The following questions need to be considered during this stage:
- Where will your data be stored and backed up?
- Who will be responsible for backup and recovery?
- If there are other researchers involved, make a plan with your partners and ensure safe data transfer between participants.
Data storage services
- Use data storage services provided and maintained by Hanken, including the researchers' own account on the Hanken network like H:\, Microsoft Office365 applications (e.g., Onedrive for Business), Webropol, or SPSS.
- If you do not have a plan for long-term preservation of your data after the research project, this solution is suitable.
- Unless you have entered into a Data Protection Agreement (DPA) with another system/service provider, you must not use other than Hanken-provided systems, for example, Dropbox, Google Docs, publicly-available Onedrive (for consumers), or other survey platforms than Webropol.
- In addition to Hanken's computers and data storage and sharing systems, you can use your own personal computer and hardware (e.g., internal/external hard drives) to store and process data in the short term.
- However, do NOT use, even on your own computer, such data storage that is connected to or backed-up on Internet clouds (e.g., iCloud, Google Docs, DropBox), but only use local hard drives and data folders that are not backed up in Internet services/clouds.
- Ensure that the data on your personal computer is properly protected, by keeping the computer updated with security patches and ensuring secure configurations as described in the Data security guides for student and staff to the right.
- When using memory sticks or external hard drives, make sure that you erase securely personal data stored on your memory sticks and on your USB disks immediately after use, according to your data management plan. You can also encrypt the data on memory sticks and external hard drives by using, for example, zip applications or Office365.
- To obtain data from data provider and to share data with a research team member or supervisor, you can use physical memory sticks or external hard drives, in cases where you or the other party do not have access to Hanken's data sharing systems (e.g. OneDrive for Business).
- Note that you should NOT ever send or share data by an ordinary, non-secured email, or use non-Hanken-provided systems (e.g., DropBox, GoogleDocs, OneDrive for Consumers).
If you work with, for example, personal data, politically sensitive information or trade secrets:
- Be sure that your storage is safe enough for the data.
- Do NOT use cloud storage due to its insufficient data protection.
- Protect the data with encryption. If needed, particularly mobile devices, portable and external storage devices should be encrypted for use, e.g., by using Cryptomaror.
- Do NOT use external hard drives as the main storing option.
- Please be in contact with the Data Protection Officer of Hanken firstname.lastname@example.org if you are unsure about data protection.