Create an Account
Create an account through www.mendeley.com/join. You can use any e-mail address you like, it does not have to be your Hanken e-mail. Use a unique password. NB! If you have registered for an account in any other Elsevier product, such as ScienceDirect, Scopus or Haris (Pure) from before, you are recommended to use the same login e-mail for Mendeley as well.
When you have created your account and logged in, continue with installing the software and the tools needed to make the most of your Mendeley account. Follow the instructions in this Libguide.
You need Mendeley Cite in order to be able to import references into your text documents. Mendeley Cite is compatible with Microsoft Office 365, Microsoft Word versions 2016 and above and with the Microsoft Word app for iPad. If you are using an earlier version of Word, you can use the existing Mendeley Citation Plugin for Word available with Mendeley Desktop.
Mendeley Web Importer
You need to install the browser extension Mendeley Web Importer in order to save references directly from web sites. The browser extension works with Chrome, Firefox och Edge.
Mendeley Reference Manager
Mendeley Reference Manager is a downloadable tool helping you with:
Downloading Mendeley Reference Manager is not mandatory as you can use the browser version My Library in the same way. Access My Library through logging in to Mendeley.com. Mendeley Reference Manager was launched during autumn 2020 and is continuously developing.
Mendeley Desktop is an older version of Mendeley Reference Manager. For some more advanced functions, such as checking for duplicates, you need to download and use Mendeley Desktop instead. If you are part of the Hanken staff you need to contact the IT-department to get help with the installation. NB. As of 1.9.2022 it is no longer possible to download Mendeley Desktop.
To get everything out of your account in Mendeley, download both Mendeley Reference Manager and Mendeley Desktop. All three tools (My Library, Mendeley Reference Manager och Mendeley Desktop) sync with each other, so your saved references and edited references are visible in all versions.
This guide focuses primarily on functions in Mendeley Reference Manager.
Save PDF-files in Mendeley by:
Both the PDF-file and bibliographic details of the reference (title, year of publication, author etc...) are stored in your Mendeley account. Edit the details of the reference if needed.
Save References Manually
You can add references manually, for instance if you have references not found online in databases:
Use the Browser Extension Mendeley Web Importer
Follow these steps to save material from a database or a web site:
Add RIS, XML or BibTex-files
In scientific article databases you often find an "Export"-button helping you export article references to a reference management software. In case Mendeley isn't included as an option for export, you can instead export the reference as RIS, XML or BibTex-file.
Also use this alternative if you want to export references from another reference management software to your account in Mendeley.
In Mendeley Desktop (the older version of Mendeley) you can enable Mendeley watch folders on your computer to automatically import the references being added in this folder to your Mendeley library. Choose File and Watch folder to let Mendeley know what folder to spy on.
Use Mendeley's own Search Function
Use the search field in Mendeley Search to find references, saved by other Mendeley users. It is, however, not possible to access all articles in full text through this function.
Hanna / Finna
If there is no RIS option available under Export reference:
Use Mendeley Web Importer to export references from Google Scholar. Edit the details of the reference if needed.
You can also import references as RIS-format:
Ebsco (Business Source Complete, EconLit och Ebsco eBook collection)
Elsevier (Science Direct, Scopus)
ProQuest (Ebook Central)
It is recommended to create separate folders for different projects, topics or theses.
Double Check and Edit References
Make a habit of always double checking references imported to Mendeley. Make sure all necessary details are included, especially if you use Mendeley Web Importer. Use Hanken's referencing guide (available in English in autumn 2021) to check what details need to be included for different types of sources. It is important that the references are consistently presented.
Annotate your References
You can add sticky notes, annotate and highlight your saved documents in your Mendeley acount.
Tag your References
In the Mendeley Desktop version, you can tag references with keywords in order to make them easier to find.
Connect Mendeley to your word processor in order to make the most out of your Mendeley account. Install Mendeley Cite (compatible with Microsoft Office 365, Microsoft Word versions 2016 and above and with the Microsoft Word app for iPad). If you use any other version of Word, you can use the older version Mendeley Citation Plugin, which works with Mendeley Desktop. This instruction follows Mendeley Cite.
1. Open your document in Word. Position the cursor where you want to insert your citation
2. Log in to your Mendeley account. You find Mendeley Cite under References - Mendeley Cite
3-4. Use the search field to find the reference in your library you want to add to your document. Mark the reference you want to insert.
5. Choose Insert citation. Repeat step 3-5 in case you want to insert multiple references
To choose another style for your citation, click Citation Style and find the style you want to use. In case you want to edit your reference with details completely missing you need to login to your Mendeley account and edit the references there.
Before creating your bibliography check for duplicates in your library. If you use Mendeley Reference Manager you need to check this manually. In Mendeley Desktop click Tools and "Check for duplicates".
Create groups to share your references with others. You can also comment together on a shared document in Mendeley.
I'm using the reference system Oxford. Can I use Mendeley to insert footnotes in my Word document?
The Mendeley Cite-panel in Word is so small, I can't see the references properly?
Can I access saved PDF:s in Mendeley while being offline?
How can I change the font of the references in Word?
How can I merge two identical references?
How can I add two citations within the same parenthesis in my document?
Contact firstname.lastname@example.org if you have further questions about Mendeley, or have a look on Mendeley's own support pages.
Have a look at these links and tutorials for more support on Mendeley:
Hanken library offers training for how to use the reference management software Mendeley.
|Learning objectives||The workshop supports the participants getting started with Mendeley. After the workshop the participant has created a user account in Mendeley and downloaded all necessary plugins. The participant knows how to export references from different databases and how to import references to a document in Word.|
|Target group||Students, researchers and staff at Hanken who needs help getting their references right|
|Where||Online through Teams and on site at Hanken in Helsinki or Hanken Vaasa|
|Registration||Register through https://forma.hanken.fi/lomakkeet/2459/lomake.html the latest at 16:00 the day before the workshop. Further information about the workshop (Teams link and room number) is sent by e-mail to all participants.|
|Questions?||e-mail: library at hanken.fi|