Hanken promotes open access to scholarly publications, attends to the quality and societal impact of research, and offers training, instructions, and support for open access publishing and self-archiving, as well as for the responsible conduct of research.
The Finnish national strategy for open science in the Declaration for Open Science and Research 2020-2025 and its Policy for Open Access to Scholarly Publications state that no later than 2022, all new scientific articles and conference publications be immediately openly accessible without any embargo period.
Hanken is desirous of increasing open access publications for its societal impact and researchers should be encouraged to consider open access options and outlets when they commence their research. The options available in order of preference are gold open access, hybrid open access with discounts on article processing charges (APCs), and non-embargoed self-archiving/green open access. However, the choice of publication venue is up to the researcher. Hanken urges researchers to evaluate the integrity and reputation of the publication channel to which they submit manuscripts and refrain from submitting to predatory or pseudo journals.
The infrastructure for self-archiving publications at Hanken has been outsourced and is based on generally accepted solutions. Hanken’s institutional repository DHanken uses permanent links (handles) and OAI-PMH to disseminate metadata. The institutional repository is integrated with the research database Haris, which is used for the registration and administration of research qualifications. The openness of Hanken’s publications is managed and overseen systematically and relevant information is reported to the National Research Information Hub and Juuli portal.
Researchers may upload a legitimate copy of articles to the research database Haris. The copy is preferably a version of record (VoR) or a post-print version. Comprehensive self-archiving of the publications in Haris ensures that the school’s research outputs and activities are documented, permanently preserved and available for further use. Hanken urges researchers to investigate the conditions of the publishing agreements and publishers’ copyright guidelines, author sharing and reusing permissions, as well as research data policies. Hanken does not recommend publishing in a publication channel in which the publisher refuses to give authors reuse and self-archiving permissions despite negotiations. Researchers who opt for green open access publishing should note if there is an embargo period that is imposed by the target publisher and hinders immediate open access to the self-archived copy uploaded in Haris.
Hybrid publishing is an alternative when it expedites the transition to fully open publishing as part of a transformative agreement which changes the contract between a subscriber (e.g., a university library) and a publisher from a subscription model to an open access one. As a member of the FinELib consortium, Hanken aims to secure open access agreements or discounts on article processing charges (APCs) with publishers. Most of FinElib’s agreements with publishers are Plan S compliant transformative agreements. Hanken Library updates the information on Discounts on APCs to publish open access in the LibGuide on Open access.
Since 2020, Hanken has allocated a central fund for open access publishing fees for researchers and defined criteria for fund granting when a researcher’s target journal is not included in the journal lists covered by the FinElib agreements with publishers. Financial support for book processing charges (BPCs) is also provided for publishing monographs open access. See Hanken’s central fund for open access publishing fees in the LibGuide on Open access.
Hanken monitors the development of open access publishing and of total publishing fees including APCs, BPCs, submission fees and production-related fees such as colour image or figure charges. Hanken Library registers publishing payment information in Haris. The information on publishing fees compiled in Haris is used to report cost data to the Ministry of Education and Culture.
Final theses (master’s and licentiate theses and doctoral dissertations) are public documents (Act on the Openness of Government Activities 1999/621) that Hanken is obliged to archive. With the permission of the author or authors, theses can be published as open access versions in Hanken’s digital repository DHanken. Final theses with restricted use can be sent to readers who ask for them. Doctoral candidates follow the procedures and instructions on the publishing of theses and dissertations.
 Researchers can check publishers’ copyright policies and approaches to self-archiving in SHERPA/Romeo database. If it is not allowed to publish a self-archived copy in Hanken’s institutional repository according to a publisher’s copyright policies, researchers propose an amendment. The Library and legal advisers can give advice.
Picture: Open access logo.
Open access (OA) means that research publications are made freely accessible on the internet in digital form, which promotes the dissemination of research results both within the scientific community and to the public at large. Readers can read, use, copy, print, and link to the OA publications, all free of charge. There are three main types of open access publishing:
When self-archiving, it is important to check the publisher’s policy for open access, which version may be archived, and if there is an embargo for self-archiving. The self-archived versions may be:
Hanken researchers are entitled to different open access opportunities, for example:
Researchers select the publication channels which they consider as the most suitable ones in terms of quality and effectiveness:
Information on OA is available in Hanken's LibGuide on Open access.