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Formattingguide for Academic texts

On this webbpage you will find instructions on how to write an academic paper in Microsoft Word.

The Basics

These are simplified instructions of Hanken formatting. The basics are meant only to serve as a steppingstone in order to use the Advanced Skills in the Formatting guide.

Follow the instructions from 1 to 5 to Format correctly. See the formatting videos. If any stage is skipped, it can be harder to format correctly afterward.

1. Download Microsoft Word

Hankens students can download for free Microsoft Word to their computer. See the instructions in the video above.

2. Check that the settings are correct

1.1 Activate formatting symbol so that you can better see what you are doing.

1.2 Change the styles of the Word document (fonts, size). See Hanken Style Chart.

Note! Remember to save the settings when you close MS Word for the first time after you made these changes. Word will ask if you want to save the settings. If you do not choose to save Word will not remember your changes during your next session!

3. Cover Page

Create a cover page.

Download the Hanken logo here.

Mac users cannot save the cover page but they can create a template that has the complete cover page.

Note! Remember to save when you close MS Word for the first time after you made the cover page. Word will then remember your cover page in the future.

4. Sections

4.1 Make sure the sections are correct!

4.2 Page Numbers

Leave an empty page for the Table of Contents! The table of contents is between the cover page and your text. It is recommended that the table is created afterwards when you have completed your text for the purpose of this course.

5. Table of Contents and headlines

5.1 Format your headlines in the correct style. This is exceptionally important that if you do not use the correct heading for your headlines your table of contents will not display correct information!

5.2 Activate the numbering so that your headings will automatically have a number.

5.3 Create and update your table of contents.

6. Write in your text

When you write your text remember to cite your sources correctly! In Hanken’s Reference guide you will find rules for citations, in text source and how the reference list should look.

Remember to have a page break between your text and the reference list (bibliography). The sources in the reference list should be in alphabetic order according to author/organization name.

The reference list is placed last in your text! As long as you have two headlines (assignments) which are part of the same document even if the other assignment does not use references the reference list will come after both assignments/headlines!