Self-archiving, or green open access, means that a version of the article is made openly availde in a open repository/archive. Self-archiving is an option when when publishing in an closed publication channel (gold or hybrid not available). Self-archiving is free for the researcher and fulfills the requirements for OA of the Ministry of Education and Culture.
Hanken researchers have the following opportunities to publish open access. Always start with checking the possibility for discount on APC via FinElib agreements.
Assure that you use the final, peer-reviewed manuscript, the Author's Accepted Manuscript, AAM. A peer reviewed manuscript is required to be reported as OA to the Ministry of Education and Culture
You can either let the library handle the self-archiving or upload the manuscript to Haris yourself.
Upload an electronic version and do the settings:
Document version. Upload the AAM and set to Accepted author manuscript - Peer-reviewed version. The publishers generally do not allow proofs or final published versions to be self-archived.
Access to electronic version - Public access to file. Set to open or embargoed, depending on the publisher's policy. If embargoed, add the embargo end date. The OA version will be automatically open at this date.
License. Set licence type, if known.
The Library checks the OA details when validating the records. If there is an embargo period, the document will be automatically openly available after the embargo end date. The self-arcived copys are stored for long time preservation in Hanken's institutional repository DHanken.
Most publisher's allow that a manuscript version of journal articles are self-archived. Some publisher's also offer the opportunity to self-archive book chapters.
Check the possibilities for self archiving even before submitting an article, especially if the funder requires OA. Use the Open policy finder and How can I share it or check the information on self-archiving on the publisher's website. Search for “green open access”, “open access policy”, “self-archiving”, “author’s rights”. Information on self-archiving is usually included also in the publishing agreement.
For co-authored publications you should request the co-author's permission already during the writing process and refer to the institutional recommendations for self-archiving at Hanken. If an article has been published, the permission to self-archive should be obtained from the co-authors afterwards.
Articles may also contain copyrighted material belonging to a third party, e.g. illustrations or tables. If the permission to use these materials applies only to printed editions, separate permission is required to use them for self-archiving purposes.
Some publishers define an embargo period for self-archiving. An embargo period, for example, of 12 months means that the publisher does not allow self-archiving until 12 months after the publication date. The embargo period can vary from 6-48 months. A self-archived copy should still be uploaded to Haris immediately. When setting the embargo end date, the article will automatically be made openly available only after this date. Information embargos is found in the Open policy finder.
| Article version | Pre print | Post print | Proof | Publisher's pdf |
|---|---|---|---|---|
| Alternative term | Submitted manuscript, author-submitted article, authors's draft, pre-refereeing |
Author's Accepted Manuscript (AAM), accepted author manuscript, author's post-print, author's version, accepted article, final draft post-review, final draft post-refereeing | Proof | Version of Record (VoR) |
| Definition | Submitted manuscript, not refereed. Most publishers allow self-archiving without embargo. |
Refereed manuscript, containing all revisions made during the peer-review process. The author's final manuscript. Not copy edited, no logos, all pictures and tables may be placed in the end of the manuscript. Minor changes in the language may occur in the final version. |
Proof. Usually (partly) copy edited version. Self-archiving usually not allowed. |
The final published version, copy edited. Self-archiving is usually not allowed. |
| Self-archived version (uploaded to Haris) |
Usually not self-archived. May be self-archived if the publisher does not allow the post print version to be self-archived. | Post print version is usually self-archived in Haris (green open access). | Not self-archived in Haris, since it is usually a copy edited version. | If allowed by the publisher, this version should primarily be self-archived in Haris. Gold and hybrid open access journals allow this version to be self-archived. |
Learn more about article versions:
Pre-Print, Post-Print or Offprint? A guide to publication versions, permissions and the digital repository, Iowa State University
For questions on self-archiving at Hanken, please contact haris@hanken.fi.