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Library's guide for new employees

Support and services at each of your research stage

The library provides services and support for researchers at each of your research stage to facilitate your research managing and sharing. 

At the stage of literature review:

At the stage of active research:

  • There are many factors that you need to consider when assessing the quality of a journal to which you submit your manuscript. Check these factors that you need to bear in mind in Journal assessment in the LibGuide on Bibliometrics. 
  • Bibliometrics are also helpful at this stage, for example, in selecting a journal/publisher to publish your article/monograph.

Bibliometrics, however, can be very narrow and limited measures and should not be used in isolation and exclusively. See Responsible metrics in the LibGuide on Bibliometrics and Responsible research assessment in the LibGuide on Open science.

  • From the library's page Publish, you can find information about how to publish:

To share the information about your research:

  • It is important to formulate your own communication strategy and employ different ways to increase the visibility and impact of your research, for example, 
    • registering your publications and research data in Haris (See the section on Register your research merits in Haris),
    • publishing open access to your publications and research data,
    • using social media to share your research,
    • creating your researcher IDs (such as ORCID) and researcher profiles in different citation databases,
    • using Altmetrics to measure the effectiveness of communicating through social media platforms, and
    • being involved in citizen science.

More information, see Impact: beyond bibliometrics and Improve the visibility and impact of your research in the LibGuide on Bibliometrics.

  • Sharing your research both with the research community and the general public in the wider social circle is done by incorporating open science principles and practices into your research process (see the section on Open science and research at Hanken).
  • Hanken encourages researchers to publish open access to your publications, research data and methods, actively inform the academic community about their research outputs, make the general public aware of them, and take part in societal discussion, in order to facilitate innovation and cooperation both within the academic community and between research and industry. Hanken’s Marketing and communication services help researchers in issues related to research communication.

Support for open access publishing

Hanken researchers are entitled to different open access opportunities and support, for example:

Hanken researchers can publish their articles as (hybrid) open access to a discounted fee, provided that the Hanken affiliated researcher acts as the corresponding author and that Hanken affiliation is officially stated in the publication.

The discount is based on the transformative agreements between the FinElib consortium and publishers. Always start by checking if your target journal is included in one of the current agreements. The process of obtaining a discount on APC is different with each publisher. It is extremely important to fill in the publication forms correctly, since publishers will not make any APC refunds retrospectively.

Hanken has set up a central fund since 2020 to cover an article processing charge (APC) in a gold or hybrid open access journal and book processing charge (BPC) for a monograph. Check the criteria of open access publication fund allocation. 

  • Self-archiving a legitimate copy of your publication into Haris 

Alternatively, Hanken researchers choose green open access, that is, uploading a copy of your publication in Haris and preserving it in Hanken’s institutional repository DHanken. Note that there may be an embargo period that hinders immediate open access to the self-archived copy uploaded in Haris. See How to self-archive at Hanken in the LibGuide on Open access.

Open access (OA) means that research publications are made freely accessible on the internet in digital form, which promotes the dissemination of research results both within the scientific community and to the public at large. Readers can read, use, copy, print, and link to the OA publications, all free of charge. There are three main types of open access publishing:

  • Gold open access: An article is published and made freely accessible in a digital form on the publisher’s website immediately upon publication, in a journal that does not receive subscription fees from the readers, which means that all articles in the journal are freely available immediately upon publication. Often a publishing fee (article processing charge, APC) is charged to cover the administrative costs of the journal. Gold open access publishing may also be free of charge.
  • Hybrid open access: The article is published and made openly available immediately upon publication after the payment of an article processing charge (APC), in a subscription-based journal where some articles are published freely available and other contents are available after the payment of a subscription fee.
  • Green open access (also called self-archiving or parallel publishing): A version of the article is self-archived in a repository, usually an institutional repository or a subject-based repository, before, after or alongside the publication of the article. Green open access publishing is free of charge, but access to this article is often delayed by an embargo period.

More information on OA is available in Hanken's LibGuide on Open access.

Questions concerning open access publishing can be addressed to haris@hanken.fi.

Support for research data management (RDM) and open/FAIR data

Research data management (RDM) means organization, description, storage, preservation, and sharing of data collected and used in a research project. Researchers can use the research data management flowchart or follow the 6 stages outlined in Data management process at Hanken in the LibGuide on Research data management (RDM) to complete the data management process that covers the whole research data lifecycle. 

Note that there are two different data management processes with different instructions for BSc/MSc/eMBA students and for researchers and PhD students, respectively.  

Data management skills are understood as essential research competency. Appropriate data management and carefully organized and described research datasets that are published for data retrieval and reuse are recognised as part of a researcher’s academic merits.

All research shall adhere to good data protection practices. Follow the procedures specified in the Guidelines and procedures of handling personal data in research at Hanken to maintain high ethical standards and observe relevant legislations.

To publish open and FAIR data, it is important to do the following: 

  • Write and update a data management plan (DMP) when necessary. A DMP describes how and what research data will be handled during and after the research project and elaborates the key measures for ethical and legal compliance and FAIR data production. 
  • Organize data with sensible naming convention, well-organised folder structures, clear version control, and standard, interchangeable and non-proprietary data formats to ensure data reusability. See Data formats and organizing.
  • Describe and publish the metadata of your data. It is recommended to use Fairdata Qvain metadata tool offered by the Ministry of Education and Culture and maintained by CSC. See Metadata and data documentation
  • Archive and publish research data in national or international repositories when possible. See data sharing and preservation.
    • Define an appropriate access type (open, embargoed or restricted) to research data based on the feature of the data, your research process, need for the protection of trade secrets and other confidential data, and intellectual property agreements, as well as funders’ and publishers’ requirements.
    • Use a license when opening your data for reuse to define the reuse terms and possible restrictions. It is recommended to use Creative Commons CC BY 4.0 license. See Legal compliance
    • Data with personal information can only be opened anonymized. See Anonymisation and Personal Data by the Finnish Social Science Data Archive (FSD).
  • Register your datasets in Haris and add the persistent identifiers (e.g., DOI and URN) for your (meta)data.

More information on RDM is available in Hanken's LibGuide on Research data management (RDM) including:

For help and support for data management plans (DMPs), data storage, metadata creation, and data sharing and preservation, please contact openresearch@hanken.fi.

For questions concerning data protection, please contact Hanken's Data Protection Officer dpo@hanken.fi

For questions concerning ethical guidelines and ethical review, please contact Hanken's Research Integrity Advisor: Anu Helkkula, anu.helkkula@hanken.fi. See Ethical principles and Ethical review in the LibGuide on RDM. 

Register your research merits in Haris

Haris is Hanken's research database that collects Hanken's research outputs and intellectual resources.

All researchers who are employed by, or otherwise associated with, Hanken, shall register their research merits in Haris.

As a newly employed researcher, you shall register your publications published during the past five years, even if the publications are not affiliated with Hanken. This information is needed for reporting to the AACSB accreditation. You can also register publications older than five years if you wish.

Each researcher is responsible for registering his/her own research merits. In practice, the registration can be done by the assistant or helpdesk at your department. Check what the practice applies at your department. To register your publications five years backwards, you can also contact the library for help. It is often possible to import the publications from other databases to avoid manual registration.

Haris has the following content types:

  • publications
  • activities
  • projects
  • press/media
  • prizes and awards
  • datasets.

In addition, you can edit your personal profile and decide on what your profile looks like in Haris public portal. You can, for example, add a photo, describe your research interests, activate links to your other profiles in social media (e.g., Twitter, ResearchGate, LinkedIn). Read more about Edit profile and Haris public portal.

The library validates the publications registered in Haris, but is not responsible for the registration itself. Research projects are examined by the Office of Research, International Affairs and Corporate Connections, while the accuracy of activities is not checked.

The name Haris is the abbreviation of Haken Research Information System.

For more information, see the LibGuide on Haris where there are also instructions on registering different content types.

Questions about Haris and Haris registration can be addressed to haris@hanken.fi.

Open science and research at Hanken

The concept of open science has different definitions and includes multiple aspects and opportunities for you to consider what open science could mean throughout the research cycle. In general, open science refers to the efforts and mechanisms by which the findability, accessibility and (re)usability of scientific knowledge are promoted in the digital era.

Open science encompasses:

Hanken has been actively promoting open science and following the national and international principles and requirements of openness in science and research. Active promotion of open science is included as one of the key elements in Hanken 2030 Long-term Strategy.

In August 2019, Hanken signed the Declaration for Open Science and Research (Finland) 2020-2025 and is committed to following the strategic principles, objectives, and action plans outlined in the four Policies of Open Science and Research in Finland to achieve the goals set out in the Declaration.

To continue to promote openness as a fundamental value of science:

  • Hanken encourages that all the new annually reported peer-reviewed scientific articles are published immediately openly accessible. Self-archived copies of the articles are uploaded to Hanken’s research database Haris and preserved in Hanken’s institutional repository DHanken. 
  • Hanken endeavours to ensure that the properly documented metadata of the research data are published for the findability and citability of the research data. Research data are to be archived and opened in national or international repositories when possible. Datasets are registered in Haris with the persistent identifiers (e.g., DOI or URN) for the (meta)data.
  • Hanken encourages the school’s researchers to make their analysis and research methods generally available.
  • Hanken follows national and international development in transparent and responsible assessment of research outputs and research impact.

For a more detailed description of Hanken's guidelines on open science and research, see the Guidelines for Open Science and Research at Hanken (2021):

More information about open science benefits, principles, development, and practices at Hanken, see the LibGuide on Open science

Doctoral students can get hands-on support and training in open science principals and practices, as well as in research data management (RDM) know-how, how to share your research and how to publish open access to your research outputs including publications and research data, from the 69990-E Open Science Doctoral Course in Moodle.

Questions concerning open science can be addressed to openresearch@hanken.fi.