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Haris - Hanken research database: Register activities

Register your activities

We recommend that you register all the activities that you want to use in the CV-tool. International visits to and from Hanken (faculty mobility) are reported to the Ministry only on the basis of the information contained in Haris. Conferences are not considered to be faculty mobility. In the rector’s decision about the internal allocation of funding, you can read how the activities are graded.

If you do not want an activity to be shown in the public portal, you can mark it as Restricted to Haris in the Visibility section in the registration template. The default setting Public – No restriction means that the activity is visible on the internet.

How to register activities?

The following instruction is about how to register outgoing and incoming visits (faculty mobility).

Begin to register a new outgoing activity entry by clicking the button Add new content in the right upper corner in Haris’s administration interface or the plus sign "+” when you hover over Activities on the left-hand menu.

                   or   

Outgoing Faculty Mobility

  • Select Visiting an external institution > Visit to other institution.

                  

  • Click Add external organisation to choose or add the organization you visited. Ensure that the information about the organization’s country is filled in.
  • Always use Period of time and fill in an end date, even if it is only a one-day visit.

                

  • Use the drop-down menu in Degree of recognition to indicate whether the visit is international, national, regional or local.

                     

  • Fill in the purpose of your visit using the Add indicator button. Then choose Research or Teaching after clicking the inverted triangle sign.

                       

  • If you want to restrict the visibility of the visit, go to the Visibility section at the bottom of the template and choose Restricted to Haris. The default setting Public – No restriction means that the visit is visible on the internet.

Incoming faculty mobility

Incoming faculty mobility must be registered by a host at Hanken. This means that every guest at Hanken must have a host.

  • Select Hosting a visitor > Hosted academic visit at Hanken.

                         

  • Click Add visitor to choose or add the external person you hosted. Remember to add the visitor’s country and home organisation.
  • Please fill in the name of the visitor also in the free text field Description.
  • Always use Period of time and fill in an end date, even if it is only a one-day visit.
  • Use the drop-down menu in Degree of recognition to indicate whether the visit is international, national, regional or local.
  • Fill in the purpose of the visit using the Add indicator button. Then choose Research or Teaching after clicking the inverted triangle sign, or Department visit.

                    

  • If you want to restrict the visibility of the visit, go to the Visibility section at the bottom of the template and choose Restricted to Haris. The default setting Public – No restriction means that the visit is visible on the internet.

How to choose the appropriate category and sub-category for my activity?

Use the following categories when adding activities into Haris:

•  Publication peer-review and editorial work is the right category for all editorial work by a reviewer, editor, editorial board member, etc..

 

•  Conference visits should be added in the category of Participating in or organising an event (including conferences, workshops, courses and seminars). Activity as a conference organizer is included in the category. Lectures for the general public is also found in this category.

 

•  Invited talk and oral presentation is found under Talk or presentation.

 

•  Peer reviews for external organisations is added in the category Consultancy and peer review for external organisations.

 

•  Assessment of candidates for academic posts is found under the category Membership.

 

  Outgoing academic visits (faculty mobility) include visits both abroad and at Hanken. Choose Visiting an external institution. You can specify the Degree of recognition by choosing international, national, regional or local.

 

•  Incoming visits (faculty mobility) are registered by the host at Hanken. Choose Hosting a visitor.

 

•  Official participation in PhD thesis supervision, defence and examination should be used for all activities associated with PhD examinations. Choose Examination.  

 

•  Coordination of external teaching, subject or project and activites related to coordination is added under Other.

 

•  Note that Prizes and Press/media are found as separate headings in the menu at the left-hand side.

Blogs are registered under Press/media.