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Haris - Hanken research database

Guide to Haris - Hanken's research database

Register your activities

What activities should I register?

We recommend that you register all the activities that you want to use in the CV tool. It is mandatory to register international visits to and from Hanken (incoming and outgoing faculty mobility), since these are reported to the Ministry of Education on the basis of  Haris data only. Conferences are not considered to be faculty mobility.

Report also other activities. The activities are included in the distribution of funds to the departments (the distribution key). In the rector’s decision about the internal allocation of funding, you can read how the activities are graded.

If you do not want an activity to be shown in the public portal, you can mark it as Restricted to Haris in the Visibility section in the registration template. The default setting Public – No restriction means that the activity is visible on the internet.

How to register activities?

Outgoing and incoming visits (faculty mobility)

The following instruction is about how to register outgoing and incoming visits (faculty mobility).
 

Outgoing Faculty Mobility

Begin to register a new outgoing activity entry by clicking the button Add new content in the right upper corner in Haris’s administration interface or the plus sign "+” when you hover over Activities on the left-hand menu.

                   or   

 

  • Select Visiting an external institution > Visit to other institution.

                  

 

Visiting other institution information
  • Click Add external organisation to choose or add the organization you visited.
    Start by checking if the organisation is available by using Search. Always choose an organisation that has a country added.
    If the organisation is not available, then add organisation using Create new.
    Ensure that the information about the organization’s country is filled in.
     
  • Add a short description of the visit.

 

  • Always use Period of time and fill in a start date and an end date, even if it is only a one-day visit.

                

  • Use the drop-down menu in Degree of recognition to indicate whether the visit is international, national, regional or local.

                     

  • Fill in the purpose of your visit using the Add indicator button. Then choose Research or Teaching.

                       


Visibility
  • If you want to restrict the visibility of the visit, go to the Visibility section at the bottom of the template and choose Restricted to Haris. The default setting Public – No restriction means that the visit is visible on the internet.

Incoming faculty mobility

Incoming faculty mobility must be registered by a host at Hanken. This means that every guest at Hanken must have a host.

  • Select Hosting a visitor > Hosted academic visit at Hanken.

                         
 

  • Click Add visitor to choose or add the external person you hosted. Remember to add the visitor’s country and home organisation

  • Please fill in the name of the visitor also in the free text field Description.

  • Always use Period of time and fill in an end date, even if it is only a one-day visit.
  • Use the drop-down menu in Degree of recognition to indicate whether the visit is international, national, regional or local.
  • Fill in the purpose of the visit using the Add indicator button. Then choose Research or Teaching, or Department visit.


     
Visibility
  • If you want to restrict the visibility of the visit, go to the Visibility section at the bottom of the template and choose Restricted to Haris. The default setting Public – No restriction means that the visit is visible on the internet.

How to choose the appropriate category and sub-category for my activity?

Use the following categories when adding activities into Haris:

•  Publication peer-review and editorial work is the right category for all editorial work by a reviewer, editor, editorial board member, etc..

 

•  Conference visits should be added in the category of Participating in or organising an event (including conferences, workshops, courses and seminars). Activity as a conference organizer is included in the category. Lectures for the general public is also found in this category.

 

•  Invited talk and oral presentation is found under Talk or presentation.

 

•  Peer reviews for external organisations is added in the category Consultancy and peer review for external organisations.

 

•  Assessment of candidates for academic posts is found under the category Membership.

 

  Outgoing academic visits (faculty mobility) include visits both abroad and at Hanken. Choose Visiting an external institution. You can specify the Degree of recognition by choosing international, national, regional or local.

 

•  Incoming visits (faculty mobility) are registered by the host at Hanken. Choose Hosting a visitor.

 

•  Official participation in PhD thesis supervision, defence and examination should be used for all activities associated with PhD examinations. Choose Examination.  

 

•  Coordination of external teaching, subject or project and activites related to coordination is added under Other.

 

•  Note that Prizes and Press/media are found as separate headings in the menu at the left-hand side.

Blogs are registered under Press/media.