Haris - Hanken research database

1. How to decide my paper’s publication type?

2. Which version of the article can I self-archive?

3. How do I register conference information?

4. How do I register faculty mobility (outgoing and incoming visits)?

5. How to delete or copy a record?

6. How is my publication approved?

7. Can I register datasets?

1. How to decide my paper’s publication type?

• Publication typs follow the classification of the Ministry of Education and Culture.
• The Libraray makes the final decision on the type, based on the Ministry's guidelines.
  • Publication data collection instructions for publication authors
  • Anvisning om insamling av publikationsdata till publikationens upphovsman
  • Julkaisutiedonkeruun ohje julkaisun tekijälle

2. Which version of the article can I self-archive?

Check detailed guidance in instruction in Hanken’s Open Access LibGuide.

3. How do I register conference information?

• If published in conference proceedings
  Use Chapter in Book/Report/Conference proceeding → Conference contribution.
  • Include ISBN/ISSN, if available
     

• If not published in proceedings (a poster)
  Register as Activity: Activity → Participating in or organising an event → Organisation of / participating in conferences, workshops, courses, seminars.

4. How do I register faculty mobility (outgoing and incoming visits)?

• Faculty mobility must be registered, even ifor one-day visits.
• Always add start and end date of a visit.
• Note: Conferences are not considered faculty mobility.
• Use these templates:
  • Outgoing faculty mobility: Visiting an external institution → Visit to other institution.
  • Incoming faculty mobility: Hosting a visitor → Hosted academic visit at Hanken.
     
• For detailed instructions see Register activities.

5. How to delete or copy a record in Haris?

• Delete: Click the red cross (bottom right). No undo available.
• Copy: Click the two-blank-document icon to duplicate and edit.

6. How is my publication approved?

• Status options:
  • Entry in Progress: Saved but not sent for approval. You must add additional information and send for approval. 
  • For approval: Sent to the library for validation.
    Status is shown at the bottom of the template.
    
     
• To change to For approval, publication status must be Published with year filled in.
• After approval:
  • You can edit → status becomes For re-validation. The record goes back to the workflow to be re-approved by the library.

7. Can I register datasets?

• Yes. Use the Dataset template.

• For publications with datasets:
  • Create two records (publication and dataset templates).
  • Link them under Relations to other content in the template.
• Add link or DOI for data access (files cannot be uploaded).