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Haris - Hanken research database: Frequently asked questions about Haris

Frequently asked questions abot Haris

Please scroll down or click on each question for detailed information:

1. How to decide my paper’s publication type?

2. Which version of the article can I self-archive?

3. In which template in Haris can I register conference information?

4. How can I register my outgoing and incoming visits (faculty mobility) in Haris?

5. How to delete or copy a record in Haris?

6. How is my publication’s registration approved?

7. Can I register datasets in Haris?

 

1. How to decide my paper’s publication type?

The Ministry’s publication types are relied on and the library makes the ultimate choice of the publication type. The publication types are described in Publication data collection instructions for researchers 2019 (Julkaisutiedonkeruun ohjeistus tutkijoille 2019) by the Ministry.

Hanken’s reporting to the accreditation organisations, the internal allocation of funding and the reward system for scientific publications build upon the Ministry’s regulations and classification for publication reporting.

 

2. Which version of the article can I self-archive?

See detailed instruction about Which version of the article you can self-archive in Hanken’s LibGuide on open access.

 

3. In which template in Haris can I register conference information?

There are several ways to add conference information in Haris, depending on the exact nature of the materials:

  • If your contribution is a conference paper or abstract published in a conference proceeding, use the template Chapter in Book/Report/Conference proceeding > Conference contribution.

                 

It is particularly important to indicate the ISBN/ISSN of the conference proceedings, if available.

Note that to report a conference paper to the Ministry, it is required that the paper is available as full text (not only as abstract or extended abstract), that the paper is publicly available AND that the conference proceedings have ISBN/ISSN.

 

  • If your contribution is a paper or a poster, which is not published in a proceeding, use the template under Activity > Participating in or organising an event > Organisation of / participating in conferences, workshops, courses, seminars.

                  

 

4. How can I register my outgoing and incoming visits (faculty mobility) in Haris?

International visits to and from Hanken (faculty mobility) are reported to the Ministry only on the basis of the information contained in Haris. Conferences are not considered to be faculty mobility. In the rector’s decision about the internal allocation of funding (link), you can read how the activities are graded.

Please see detailed instructions about how to register outgoing and incoming visits (faculty mobility) in the tab Register activities.

 

5. How to delete or copy a record in Haris?

At the bottom right-hand side of your record, you can find a red cross which enables you delete a record. This works in the way for research output and activity records. Use this with care, because there is no undeleting or recovery facility in Haris. 

The two-blank-document icon enables you to copy a record if you wish to create a similar record, and only change some of the details before saving as a new record.

    

 

6. How is my publication’s registration approved?

When registering a publication record into Haris, you have the choice of saving it under For approval or Entry in Progress. They are your article’s statuses in Haris shown at the bottom bar of the template next to the blue Save button.

         

For approval is the default status. But note that only when the publication status is Published with the publication year filled in, can your article’s status in Haris be changed to For approval automatically. Other publication statuses will lead to the status Entry in progress. The field where to add the publication status is found at the top of the template.

Entry in progress means that the content has been created and saved, and ought to be re-edited further by you. The entry stays with you and does not go to the library for validation.

For approval means that you have chosen to send the content to the library for validation and approval. Only at this stage can the submission of your entry be considered as being “done.”

When the library has checked that your entry is added correctly, your article's status in Haris will be marked as Approved. This validation step is the final one before your entry is released to the public domain.

After an entry has been approved, it can still be edited by the author if s/he needs to make any changes. You can find the entry in the list of your Research output in Haris. Click on its title and then you can make changes in the pop-up template. The article will then be marked as For re-validation and go back through the workflow process again. The article’s metadata (title, authors, date, journal name, volume and pages) will be visible, but other elements will not be released until the article has been re-validated.

         

In the overview page of your Research output in Haris, this record’s status of waiting to be re-validated will be marked in red.

 

 

7. Can I register datasets in Haris?

Yes. A template to register datasets is available in Haris.

        

You can register both standalone datasets and datasets that are connected to a publication.
If a publication has a relating dataset, our recommendation is to create two separate records in Haris – one for the publication and one for the dataset. The records can then be connected under the heading Relations to other content in the template.

Availability to the data is made by adding a link or a DOI to the file location. It is not possible to upload files in the record for datasets.

Questions about reporting datasets? Please e-mail haris@hanken.fi.