Haris - Hanken research database

What projects should be registered?

You can add all types of projects to Haris, ranging from large, funded, long-term projects to smaller, internal, short-term projects or PhD projects. Properly submitting project information and linking it to related content helps provide a context, making the project easier to present and communicate comprehensively.

Who should submit projects?

All Hanken researchers who participate in a project can add their projects to Haris. Check that the project is not already added in Haris if there are other Hanken affiliated persons participating. Basic project information is submitted in the Projects content type. For funded projects, funding information is added in the Award content type.

Follow-up on project submissions

The library follows up on projects, based on information from the research funding team and project controllers. The library checks if a funded project is added to both the Projects and Awards content types and linked together. If a funded project is not submitted, the library adds basic information about the project and contacts a project participant to check and complement the submissions. When a project ends, the library may contact a project participant to remind them about linking related content to the project.

Visibility of projects

When logged in to Haris, the projects are displayed in the editor on a timeline with symbols indicating related content. Projects are shown in Haris public portal under Projects and in the personal profile. Note that there must be a Project submission for the project to be displayed in the portal. An Award entry only will not make the submission visible. 

The default visibility setting for Projects and Awards templates is Public – no restriction. This can be changed to restricted, if necessary. Visibility settings can be changed during and after the project. However, if the project is publicly funded and funding information is made available by the funder, it is recommended not to restrict the visibility.

Start with adding a submission in the Projects content type. This is where to add the basic information about the project. For a funded project, also add information about the funding (funders, amounts etc.) in the Award content type (see below). Finally, connect the Project and the Award submission. Note that there must be a Project submission for the project to be visible in the Haris portal. An Award submission only will not be shown in the portal.

How to add a Project

1. Log in to Haris.
2. Click on Add content.
3. Choose Project in the in the submission guide and select appropriate project type: Project funded by Hanken/Hanken funds, Externally funded project or Other project.
4. Fill in relevant information in the different fields. You can fill in information in English and/or in Swedish by changing the language version through the flag icons in the upper left corner. Mandatory fields are indicated by an asterisk * in the template.

• Nature of activity type: Choose type of project, e.g. research, research & innovation project, doctoral dissertation project, teaching.
• Title*: Add title, also add short title or acronym if used.
• Description: Add a description of the project. To make the description visible in both the English and Swedish portal page it must be added in both language versions. If the description is only in English, you are welcome to use it in the Swedish page, and vice versa.
• Participants*: Add internal and external participants and their affiliations. Choose appropriate role for each participant. For PhD projects, you can add the supervisor's name.
• Project managed by: The managing organizational unit is added by default based on the internal participant.
• Collaborative partners*: For collaborative projects, add collaborative partners (e.g., universities, companies). Mark one organisation as lead collaborator and set roles (joint applicant or project partner). If not a collaborative project click No.
• Life cycle: Enter the start and end dates of the project. If the end date is unknown, it can be added later. If the project ends early, click Curtailed and add a new end date.
• Files and links: Attach relevant files or add links to websites related to the project. The visibility is by default Public - no restrictions but can be changed to restricted.
• Related applications and awards: For funded projects, funding details (funders, amounts) are added in the Awards content type and the two submissions are connected here.
  
• Related projects, research outputs, activities, prizes, press/media, datasets: Connect other related content to the project, to see the project's context and results. See an example of a project with related content.
• Keywords: Add keywords to describe the project for better findability in the portal and in search engines.
• SDG keywords: Add relevant SDG:s to showcase your SDG-related projects in the portal.
• Visibility: The default setting is Public - no restriction, but can be changed if needed. Visibility settings can be updated anytime during and after the project.

A funded project should have a submission also in the Awards content type. This is where to add and information about the funding (funders, amounts). Basic information about the project is submitted in the Projects content type. These two submissions should then be connected. Also note that an Awards submission only will not be shown in the public portal. There must be a Projects submission connected to the Award for the project to be visible in the portal.

How to add Awards

1. Log in to Haris.
2. Click on Add content. 
3. In the submission guide, choose Award and specify the award type by selecting the funder (e.g., Business Finland, EU structural funds, Research Council of Finland) and the type of funding (award, renewal or additional funding).
   
4. Fill in relevant information in the different fields. You can fill in information in English and/or in Swedish by changing the language version through the flag icons in the upper left corner. Mandatory fields are indicated by an asterisk * in the template.

• Nature of activity type: Choose type of project, e.g. research, research & innovation project, doctoral dissertation project, teaching.
• Title*: Add title, also add short title and acronym if used. Use the same titles as the corresponding submission in Projects, if relevant.
• Description: If the same description is relevant here as in the corresponding submission in Projects, it does not need to be added.
• Participants*: Add internal and external participants and their affiliations. Choose appropriate roles for each participant. For PhD projects, the supervisor's namne can be included.
• Project managed by: The managing organizational unit is added by default based on the internal participant.
• Collaborative partners*: Add collaborative partners (e.g., universities, companies). Mark one organization as lead collaborator and set roles (joint applicant or project partner). If not a collaborative project, click No.
• Funding*: Add the funding organization* and awarded amount*. If the project is funded by several funders, click Add funding to add each funder separately.
  The default visibility setting for funding is Public – no restriction but can be changed to restricted visibility. If the project is publicly funded and funding information is publicly available by the funders, it is recommended not to restrict the visibility.
  
  
  
• Life cycle, Award date*: As award date, add the date you recieved funding. Enter the start and end dates of the project. Add expected start and end date, if needed. If the end date is unknown, it can be added later. If the project ends early, click Curtailed and add a new end date.
• Files and links: Files and liks related to the funding can be added, otherwise it is preferred to add files and links related to the project in the Projects submission.
• Related project: Always create a relation to the corresponding submission in the Projects content type. This is necessary for the project to be visible in the portal. 
• Related applications: The Applications content type is not used at Hanken.
• Related awards: Multiple awards can be related if needed and related to the funding.
• Keywords: Keywords can be added. If keywords are added in the corresponding Projects submission connected to the Award, then not needed here.
• Visibility: The default setting is Public - no restriction, which can be changed to restricted visibility. If the project is publicly funded and funding information is publicly available, it is recommended not to restrict the visibility.

You can add or edit a Project or Award submission during and after the project period. Also remember to connect related content to the Project submission. Relations can be created well after the project's end date, for example linking to research outputs published after the project is finished.

Click on the pen symbol to open and edit the template.